![]() ![]() Software such as Runn gives you a huge advantage in being able to easily allocate resources, assess their capacity and control the demand. Resource risk management is much easier with a visual tool that can identify issues ahead of time. Realistically, managing all sorts of hypothetical situations can be overwhelming. Resource risk management is about being aware of what could go wrong, and planning for different scenarios. However, you can minimize the impact this has by upskilling and preparing other staff who may be in line for extra responsibilities in the event that their manager does resign.Īs well as mitigating resource risks, this helps to improve staff retention rates and keep staff challenged and satisfied at work. Experienced staff have a wealth of contextual knowledge that simply cannot be replaced. There is a natural amount of disruption to any organization when staff leave. It’s an evaluation of the resources your organization has, compared to the demand for those resources.Ĭapacity planning helps to identify where there may be bottlenecks or clashes in advance, so a plan can be made that ensures resources are utilized as much as possible. This isn’t to say you should use cut-price resources - these can present other issues - but it does help to go for the most affordable option that can do a job.įor example, not getting a high paid staff member to carry out a basic task that a lower paid employee could do.Ĭapacity planning helps to ensure you can supply the resources that are needed for a task. One simple way to keep costs down is to use the cheapest resources that can perform certain tasks. See our resource planning guide for more information. Runn’s human resource planning tool helps to nurture and manage employees to be at their best, avoiding burnout and reducing the likelihood of them calling in sick. Older equipment should be replaced regularly to ensure they can be trusted to do the job they’re needed for. Maintenance management schedules ensure plant and equipment is well serviced and not likely to break down at any part of a project. In fact, this is something business managers can do as a matter of course to promote efficiency and productivity in all aspects of their organization. There are a range of ways you can prepare resources in order to be at their most productive for certain projects. Watch how our CTO Rowan explains its functionality: Runn’s People Planner helps to illustrate where these resource shortages exist. It pays to think critically about your allocation plan, look at likely ways it could be disrupted and come up with ways to prevent it from happening.įor example, if you can see in advance that there is only one staff member that has a critical skill, you may be able to upskill someone else to reduce the chances of there being a shortage that delays the project. Identify likely resource shortagesĪ well prepared project manager is able to look at their resource allocation plan and identify potential issues with it. These are some of the best ways to mitigate resource risks. Without this preparation, you can exacerbate risks by making ill thought-out decisions. Before starting a project, you can carefully plan the best course of action in the event that risks are realized. Mitigating resource risk is all about being prepared in advance. It helps to update resource risk plans as you go, and having a visual guide to alert you to these changes can really help to minimize the impact as much as possible. Unexpected risks may arise as projects are rolled out, or the likelihood of them occurring may change. A risk action plan includes steps to mitigate the impact of the risk if it occurs, and shows a clear way forward in these potentially stressful times.Ĥ. Formulate a plan of action in case the risk eventuates. The risk register also includes any additional resources that may be required to resolve the issue.ģ. Assemble these risks in a risk register and categorize each on a scale from high priority to low priority. Evaluate each risk, the likelihood of it occurring, and the impact it could have on the project. Identify all the resources needed to complete the project in a resource plan and determine risk factors that could affect their availability.Ģ. There are four steps to making a resource risk plan:ġ. You may even be able to allow for time to overcome these risks in your project timeline, so when they do occur, they don’t result in delays. However, being able to identify and plan for these risks goes a long way to minimizing the impact they may have. There are a range of factors that can impact this risk, and many of these may be out of your control as a project manager. Resource risk refers to the chance that you may not be able to get all the necessary resources required to complete a piece of work. ![]()
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